Moving Multiple Files At Once
In my previous Articles, we learnt how to View and Move Files.
We have mastered the View Ribbon, and gained familiarity with the Cut/Copy/Paste commands (using either the Ribbon, the right-click menu, or the CTRL keys).
The first way of moving Multiple Files is to move the Folder they are in.
If the Files you wish to move are all in one folder, you can Cut (or Copy) that Folder (the same as you would a File), move to the desired location, and Paste it there.
For example we may have a Pictures folder that looks a little like this:
And we realise that “Selfies” are all “Photos of Me”, and would like to move them all.
As before, when working with Files, we can select the Selfies folder (single click to highlight it) and then choose “Cut”.
Remember that we can Cut using one of the three methods:
- Click “Cut” on the Home Ribbon
- Right-Click the File and left-click “Cut” on the Menu that appears
- Hold the “CTRL” (for “Control”) key on the bottom left of your keyboard and tap the “X” key. (This is usually written as “CTRL-X”. We remember “X = Cut” as it looks a little bit like a pair of scissors!)
Now that the Selfies folder is on the Clipboard (this is the special area of Computer Memory where Cut/Copy items are held), we can go to the desired location (“Photos of Me”) and Paste it in using one of our methods:
- Click “Paste” on the Home Ribbon
- Right-Click an area in the folder and left-click “Paste” on the Menu that appears
- Hold the “CTRL” (for “Control”) key on the bottom left of your keyboard and tap the “V” key. (This is usually written as “CTRL-V”)
Our structure should now look like this:
Tip: When pasting into Folders, we can save a little time and a few clicks. Rather than go into the destination Folder, and Paste, we can Paste directly onto the Folder Icon. This takes a little practice, but can be worth learning.
Select the item (File or Folder) to move. Use the Cut function.
Select the Destination Folder, but only single-click, to highlight it. Now Paste (using any of the three Methods. If right-clicking, make sure to right-click ON the destination folder).
Selecting Multiple Objects
We will not always have our files nicely organised in Folders like this (hence the need to learn how to organise them!)
There are several ways to select a Set of files. Once we have Selected them, we can Cut/Copy, and then Paste, as before.
All the Files
If you wish to Select All of the files in a folder, you use the Select All Command. And again, TIMTOWTDI! Remember our friend Tim Toady? There Is More Than One Way To Do It! You may start to see a pattern to the different methods:
- Click the “Select All” button on the Home Ribbon
- Hold the CTRL key, and tap A (For “All”).
You should notice that all Items (Files and Folders) become Selected. You may now Cut or Copy them, before moving to the Destination Folder to Paste.
If the Items you wish to move are all together in the list (e.g. photos that were all taken on the same date, or files that begin with the same letter), then they can be Selected as a Set.
Use the View Ribbon > “Sort By” to arrange the items.
Click on the first item that you want from the List, to highlight it.
Hold Down the SHIFT Key on your keyboard. (This may have an Upward Pointing Arrow on it).
While still holding down Shift, click the last item that you require from the list.
Release the Shift Key.
You should notice that all of the required Items are now highlighted!
Now that the required Items are highlighted, you can Cut or Copy them, find the Destination, and Paste them.
All Over The Place
If you want to select a few items, that are not together in the list, then you can Control-Click!
What do we mean by that?
Holding down the CTRL Key, click on each of the Items. When you have them all, release the CTRL key.
This can take a while to master, but is worth knowing.
TIP: You can CTRL-Click after using Select All, or Shift-Click! For example, if I only wanted the Fashion pictures with Single people in, I could Shift-Click (reminder: Hold SHIFT, click the first one. Continuing to hold SHIFT, click the last one, then release SHIFT). Now that they are highlighted, you can CTRL-Click (hold down CTRL, click on item, then release CTRL) to de-select the picture with a Couple in it!
I suggest you practice some of this. Select multiple Items, and try cut/copy/pasting them around. Re-read these articles, and try to become familiar with the different methods, to see which you prefer.
None of the methods are better than the others. Remember, Tim Toady! (There Is More Than One Way To Do It!)
As I am always telling my customers, the “Best” way to do it is the way that YOU are happiest with!
If you like The Ribbon, use it. Or if you prefer CTRL-X/C/V, use those. Right-clicking more your thing? Go for it!
I think that will do for now!
And remember: Practice, Practice, Practice!
If you are still struggling, leave a Comment, and I shall endeavour to find you a solution!